Balance Sheet Accounts

While looking at a company’s financials there are 2 types of general ledger accounts which are found, Income statement (a.k.a Profit and Loss accounts) and Balance sheet accounts.

Balance sheet accounts are those which are related to assets, liabilities and capital. In other words all accounts which are related to balance sheet are balance sheet accounts, whereas other type of accounts i.e. income statement or otherwise called P&L (profit and loss) accounts are accounts related to expense and revenue items. Examples of balance sheet accounts include Fixed Assets, Accumulated Depreciation, Investments, Cash, Accounts Receivable, Paid-in Capital, Retained Earnings, Drawings, Accounts Payable etc.

 

Balance sheet accounts

 

At the end of an accounting period Revenue and Expense accounts are not balanced instead they are closed with the help of closing entries and transferred to profit and loss account, hence they begin the following period with zero balance. Balance sheet accounts however are termed as permanent accounts because at the end of the accounting year the balances in these accounts are not closed and the year-end balances are carried forward to become the starting balances in the next accounting year.

In modern ERPs such as SAP, PeopleSoft etc. all such accounts have a unique number assigned to them & usually have a unique attribute for easy classification. E.g. a balance sheet account will start with 1, 2 & 3 only

 

Balance Sheet Accounts in Financial Statements

While most balance sheet accounts that need to be set up are common to all businesses, some depend on the type of business. For example, Inventory accounts are needed for those businesses which are into production and selling of goods however they may not be required for firms which provide services. This can be deduced from the account heads used in the financial statements like Closing stock, WIP (Work-in Progress), Finished goods etc.

Apart from this, balance sheet also differs due to the nature of entity viz. Individual, Limited Liability Partnership, Company, etc. For example, for a company, the liability side of balance sheet would reflect Shareholder’s Capital whereas for a partnership, it would show Partner’s Capital.

 

Example of a Horizontal Balance Sheet showing balance sheet accounts

 Liabilities Amt  Assets  Amt
 Capital  xxx  Land & Building  xxx
 Reserves & Surplus  xxx  Plant & Machinery  xxx
 Outstanding Expenses  xxx  Furniture  xxx
 Loans  xxx  Stock  xxx
 Trade Creditors  xxx  Sundry Debtors  xxx
 Bills Payable  xxx  B/R  xxx
     Misc. Investments  xxx
     Cash at Bank  xxx
     Cash in Hand  xxx
 Total  XXX  Total   XXX