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    Purchase return is credited in the books of accounts. To make the concept simpler, I would like to introduce you to the Golden and Modern rules of accounting, which are designed to explain the debit and credit relationship. Rules of accounting To apply these rules of accounting we first need to analRead more

    Purchase return is credited in the books of accounts.

    To make the concept simpler, I would like to introduce you to the Golden and Modern rules of accounting, which are designed to explain the debit and credit relationship.

    Rules of accounting

    To apply these rules of accounting we first need to analyze the type of account in question. An account is said to be nominal when it is related to the incomes, gains, losses, or expenses of a business. The goods purchased on a cash/credit basis by the business are returned to the seller which in turn reduces the accounts payables and is a gain for the organization, hence purchase returns is a nominal account.

    Golden or the traditional rules of accounting

    Firstly, we shall consider the golden rules of accounting for a nominal account to determine why purchase return a/c has a credit balance. The rule is as follows:

    “Debit all expenses and losses,

    Credit all incomes and gains.”

    Example

    ABC Ltd. purchased raw materials from a supplier worth 60,000 on a cash basis. After complete scanning, some defects were identified and the company decided to return the damaged materials worth half of the total value. The journal entries in the books of ABC Ltd. are as follows:

     

    Purchase a/c

     

    Debit

     

    60,000

    Debit all expenses and losses
     

    To cash a/c

     

    Credit

     

    60,000

    Credit what goes out

    (being goods purchased from the supplier)

     

    Cash a/c

     

    Debit

     

    30,000

    Debit what comes in
     

    To Purchase return a/c

     

    Credit

     

    30,000

    Credit all incomes and gains

    (being goods returned to the seller)

    Note: A debit of 60,000 in the Purchase a/c and a credit of 30,000 in Purchase return a/c portrays that ABC Ltd. had a net purchase of 30,000. (60,000 – 30,000)

    Modern rules of accounting

    The modern rule is as follows:

    Type of accountDebitCredit
    Expense accountIncreaseDecrease

    Example

    XYZ Ltd. purchased goods from Mr. A, for 40,000 on a credit basis. Due to a lack of quality goods worth 10,000 were returned. The journal entries in the books of XYZ Ltd. are as follows

     

    Purchase a/c

     

    Debit

     

    40,000

    Debit the increase in expenses
     

    To Mr. A’s a/c

     

    Credit

     

    40,000

    Credit the increase in liability

    (being goods purchased on credit basis)

     

    Mr. A’s a/c

     

    Debit

     

    10,000

    Debit the decrease in liability
     

    To Purchase return a/c

     

    Credit

     

    10,000

    Credit the decrease in expenses

    (being goods returned to the supplier)

    Note: A debit of 40,000 in the Purchase a/c and a credit of 10,000 in the Purchase return a/c shows that XYZ Ltd. had a net purchase worth 30,000. (40,000 – 10,000)

    Hope this helps.

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