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What is a Voucher?

Voucher

A document that serves as evidence for a business transaction is called a Voucher. Sometimes, mistakenly seen as just a bill or receipt; it can have many other forms.

It is not the appearance of it that matters it just needs to act as evidence of a transaction. When a transaction is entered, the evidence of that transaction is also confirmed. A voucher helps in recording expenses or liability and further helps in its payment.

They are also called source documents as they help in identifying the source of a transaction. A few examples of vouchers include bill receipts, cash memos, pay-in-slips, checks, an invoice, a debit or credit note.

 

Format and Template of Voucher (Invoice)

Invoice
         
 Client Name  xxxx    Your company’s name
 Company  xxxx    Company Address
 Company Address  xxxx    Post Code  
 Post Code   xxxx    Country
 Country  xxxx     
         Date: mm/dd/yy  
           
 Invoice Details
         
 Invoice no.  6666    Terms  60 days
 PO no.  3102    Payment Due By  mm/dd/yy 
             
 Description  Rate  Quantity  Amount
 Item 1  80.00  1  80.00
 Item 2  154.00  2  308.00
         
     Gross Total  388.00

Related Topic – What is a Promissory Note?

 

Different Types of Vouchers

  1. Source Vouchers
  2. Accounting Vouchers

Source Vouchers

Documents which are created at the time when a business enters into a transaction are called source vouchers, for example, rent receipts, bill receipts at the time of cash sales, etc.

They are expected to contain complete details of a transaction duly signed by the maker and act as evidence of the transaction.

Accounting Vouchers

This type of a voucher basically analyzes a business transaction from the accounting standpoint and is used for recording purposes.

These are commonly prepared by accountants on the basis of supporting vouchers and approved by a different individual.  They are further subdivided into two, cash and non-cash vouchers.

Examples of cash type

  1. Credit vouchers
  2. Debit vouchers

Examples of the non-cash type

  1. Debit note
  2. Credit note
  3. Invoices

 

Short Quiz for Self-Evaluation

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>Read Difference between Debit Note and Credit Note