A document that serves as an evidence for a business transaction is called a Voucher. Sometimes, mistakenly seen as just a bill or receipt; it can actually have many other forms.
It is not the appearance of it that matters it just needs to act as an evidence of a transaction. When a transaction is entered, the evidence of that transaction is also confirmed. A voucher helps in recording expenses or a liability and further helps in its payment.
They are also called source documents as they help in identifying the source of a transaction. A few examples of vouchers include bill receipts, cash memos, pay-in-slips, checks, an invoice, a debit or credit note.
Format and Template of Voucher (Invoice)
|Client Name||xxxx||Your company’s name|
|Company Address||xxxx||Post Code|
|Invoice no.||6666||Terms||60 days|
|PO no.||3102||Payment Due By||mm/dd/yy|
Related Topic – What is a Promissory Note?
Different Types of Vouchers
- Source Vouchers
- Accounting Vouchers
Documents which are created at the time when a business enters into a transaction are called source vouchers, for example, rent receipts, bill receipts at the time of cash sales, etc.
They are expected to contain complete details of a transaction duly signed by the maker and act as evidence of the transaction.
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This type of a voucher basically analyzes a business transaction from the accounting standpoint and is used for recording purposes.
These are commonly prepared by accountants on the basis of supporting vouchers and approved by a different individual. They are further subdivided into two, cash and non-cash vouchers.
Examples of cash type
- Credit vouchers
- Debit vouchers
Examples of the non-cash type