Trial Balance

Preparing a Trial balance is the next step to posting and balancing ledger accounts. It is a statement of debit and credit balances that are extracted from ledger accounts on a specific date. It is made as an attempt to prove that the total of accounts with a debit balance is equal to the total of accounts with credit balance. As the name suggests, it is an actual “trial” of the debit and credit balances being equal.

A journal and a ledger are maintained according to the double entry concept of accounting, the balances in trial balance must tally.

 

Sample Format of a Trial Balance

 S.No.  Heads of Accounts  LF.  Debit  Credit
 1  Purchases A/C                                                                 xxxx  
 2  Salaries A/C    xxxx  
 3  Land & Building A/C    xxxx  
 4  Cash A/C    xxxx  
 5  Capital A/C      xxxx
 6  Loan from ABC Bank A/C      xxxx
 7  Sales A/C      xxxx
 8  Bank A/C    xxxx  
 9  Rent A/C    xxxx  
   Total    xxxx  xxxx

 

 

Objectives of a Trial Balance

  1. A trial balance acts as a base to create the final accounts of a business such as an Income statement, a Trading A/C and a Balance Sheet.
  2. To preparing a trial balance it is important to ensure the arithmetic conceptual accuracy. Due to the dual aspect of accounting, the sum of total credits should be equal to the sum of total debits.
  3. A trial balance acts as a summarized form of all ledger balances, in case the debit and credit balances of a trial balance don’t match it, it is concluded that there is some error and the difference is temporarily transferred to a “Suspense A/C” and corrected afterwards.