Voucher

A document that serves as evidence of a business transaction is often called a Voucher. Sometimes, mistakenly taken as just a bill receipt, a voucher can actually have any form. It is not the look of it that matters (till the time it has enough information), it just needs to act as evidence of a transaction. When a transaction is entered, the evidence of that transaction is also confirmed. A voucher helps in recording expenses or a liability and further helps in its payment.

They are also called Source Documents as they help in identifying the source of a transaction. A few examples of vouchers include bill receipts, cash memos, pay-in-slips, checks, an invoice, a debit or credit note.   

 

A Sample Copy of Voucher (Invoice)

Invoice
         
 Client Name  xxxx    Your company’s name
 Company  xxxx    Company Address
 Company Address  xxxx    Post Code  
 Post Code   xxxx    Country
 Country  xxxx     
         Date: mm/dd/yy  
           
 Invoice Details
         
 Invoice no.  6666    Terms  60 days
 PO no.  3102    Payment Due By  mm/dd/yy 
             
 Description  Rate  Quantity  Amount
 Item 1  80.00  1  80.00
 Item 2  154.00  2  308.00
         
     Gross Total  388.00

 


 

What are the Different Types of Vouchers?

  1. Source vouchers
  2. Accounting vouchers

 

Source Vouchers

Documents which are created at the time when a business enters into a transaction are called Source Vouchers. A few examples of source vouchers include rent receipts, bill receipts at the time of cash sales, etc. They are expected to contain complete details of a transaction duly signed by the maker and act as evidence of the transaction.

Accounting Vouchers

This type of a voucher basically analyzes a business transaction from the accounting standpoint and is used for recording purposes. These are commonly prepared by accountants on the basis of supporting vouchers and approved by a different individual.  They are further subdivided into two, cash and non cash vouchers.

 

Examples of cash type

  1. Credit vouchers
  2. Debit vouchers

 

Examples of non cash type

  1. Debit notes
  2. Credit notes
  3. Invoices